Business Administrator

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Business Administrator

Job Description

Job Purpose

Provide business administration support to carry out SAP entries, generate reports, and assist in preparing management internal reporting and analysis.

Reporting and Relationships

 Reports to Head of Project Assurance/Project Controls Lead (EPRS Club).  Direct reports: None.

Internal  Daily contact, interfaces, and frequent meetings with the EPRS Club

enhancement project team for provision of business administration support.  Frequent contact with Engineering & Projects, Contracts, Finance and other

department focal points for provision of administrative support and / or SAP entries. External

 Periodic contact with various contractors, vendors and 3rd party service providers

Job Context & Major Challenge(s)

 Work with multiple customers including department secretaries, internal contractors related to business process.

 Provide support to multiple business areas on a timely basis.  Work independently within agreed work practices and contributes to

improvement and streamline business processes.

Financial Dimension

 As defined for this job level in the Delegation Authority and/or approved budget.

Generic Accountabilities - All Employees

Safety Health & Environment

 Ensure all activities are undertaken in compliance with Company Safety, Health and Environment and Quality policies, regulations and standards.

Qatarization Program

 Contribute to the development of Qatari employees. This accountability is a condition of employment for expatriate employees.

Firewall Compliance

 Ensure all activities undertaken comply with anti - trust and competition laws and the Company firewall policies and procedures.

Key Job Accountabilities

1. Maintain, organise, analyse, update and retrieve data from SAP, appropriate data files and update records accordingly in SAP and/or other corporate systems.

Key Job Accountabilities 2. Support post award contracts administration for the department ensuring documentation

control is aligned to Company standards.

3. Ensure the verification and validation of contractor and vendor invoices.

4. Verify invoices against Contracts/Purchase Orders terms, enter for approvals through relevant SAP Modules and follow up for timely payment including seeking any necessary clarifications.

5. Prepare data of a complex nature in order to generate required reports and presentations.

6. Perform information processing and resolve problems proactively to ensure business continuity.

7. Act as point of reference related to business process, precedence, practices and techniques ensuring department efficiency.

8. Review databases to maintain reliability, accuracy and quality and ensures reliability of information gathered for the databases.

9. Assist in creation and maintenance of Project cost breakdown structures in various SAP modules in support of budgeting and reporting of Project Expenditure.

Minimum Requirements

Qualifications Knowledge & Experience Technical and Business Skills

 Higher National Diploma (HND) in business administration /accounting.

 5 years' experience within the oil and gas industry  Proficient in written and spoken English.  Computer literate and proficient in the use of MS Excel, Word,

Power Point, Outlook, MS Access and SAP.

Behavioural Competencies SHE Understanding (2) Quality/Quantity of Work (2) Ethics and Integrity (2) Planning and Organizing (2) Trust and Empowerment (2) Initiative/Commitment (2) Teamwork/Supporting Others (2) Interpersonal Skills (2)

Communication and Information Sharing (2) Service Orientation (2)

Innovation (2) Problem Solving (2)

Job Knowledge (2) Supervising and Coaching Others (2)

Equal Opportunities:

First People Solutions is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.